Job Description

Job Description and Duties

About the California State Archives:

Created by California’s first law, the California State Archives has collected, preserved, and provided access to the State’s permanent governmental records collections and other materials since 1850. The State Archives’ collections include more than 300 million documents and appeal to a wide variety of researchers whose interests range from legislative intent and public policy to genealogy and railroad history in California. The position is in downtown Sacramento, near Light Rail, Downtown Commons (DOCO), and other amenities.

Position and Duties:

Are you passionate about preserving and providing access to our state’s most important records and history? Are you an innovative and engaging leader who would like to utilize technology and partnerships to expand access to California’s history and archives to the world? Do you have experience working with Public Records Act Requests? Do you have a passion for providing excellent customer service? If so, our Reference Services Manager position may be for you!

Under the general direction of the Archives Services Manager, the Reference Services Manager is responsible for the operations of the State Archives’ Research Room and Reception Desk. The incumbent provides oversight of the public disclosure of historical records; oversees PRA requests, works in conjunction with the legal office on complex and restricted records requests under the Information Practices Act (IPA) and Public Records Act (PRA), and coordinates other special projects as requested.

As the Reference Services Manager, you will also be responsible for:

• Supervising, directing, mentoring, coaching, and evaluating the performance of staff

• Ensuring staff accurately complete customer research requests and duplication/copy orders in a timely manner

• Preparing and reviewing unit reports and statistics

• Advises and assists researchers in the use of archival materials in research activities

• Provides consultation on Archives policies and procedures.

• Makes presentations to external constituencies and management

Desirable Qualifications:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience streamlining processes in a lead or supervisory capacity in an archive or library.
• Demonstrated ability to build strong working relationships and foster a positive and productive work environment.
• Knowledge of collections management systems, content management systems; knowledge of library/archives tools, applications, and software.
• Demonstrated ability to excel in a challenging, complex, and often time-sensitive environment, and manage multiple priorities.
• Experience with partnership development, budgets, and vendor management
• Experience utilizing state and federal laws to guide policies and/or procedures.
• Experience directing research projects, project management, working with PRAs, restricted records, and/or public disclosure of information.
• Knowledge of the California State Archives, state government history, the state legislative process, genealogy and California State history.

Statement of Qualifications:

A Statement of Qualifications (SOQ) must be submitted with your application. The Statement of Qualifications will serve as documentation of your ability to present written information clearly and concisely. The SOQ must be typed,using professional font, font size, and formatting, and be no longer than two pages in length. Please notate “Statement of Qualifications” and your name in the upper right corner.

When completing your SOQ, include all relevant experience, education, and training for each of the desirable qualifications listed above. There should be a separate response for each of the desirable qualifications. Incomplete or missing responses to the information requested may negatively impact the assessment of your qualifications. Applications submitted without an SOQ will not be considered and resumes will not be accepted as an alternative to the SOQ.

You will find additional information about the job in the .

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please submit your response to the Statement of Qualifications as indicated above. 

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