Museum and Gallery Assistant | Otterbein University Job at Otterbein University, Westerville, OH

  • Otterbein University
  • Westerville, OH

Job Description

Museum and Gallery Assistant

Job Type: Support Staff
Job Number: 00301
Location: Westerville, OH
Division: Academic Affairs


Otterbein University is seeking a Museum and Gallery Assistant. Under the guidance of the Museum & Galleries Director, the Assistant will attend to the details of an ambitious, creative, and academically positioned exhibition schedule in the University's four professional venues: The Frank Museum of Art and the Miller, Fisher, and Stichweh Galleries, and occasional installations in the Dunlap Gallery, Battelle Fine Arts Center. Broadly described, those details include installation, programming, reception preparation, publicity, and community outreach. The Assistant also serves as the Registrar for the Art Collections Loan Program, works with the Director to manage Otterbein's permanent art collection, supervises student workers in The Frank Museum, and supports hands-on training of student Interns. This is a part-time, non-exempt position working part-time, 25 per hours per week, 12 months per year.


Under the guidance of and in collaboration with the Museum & Galleries Director:

  • Serve as the on-site staff representative at the Museum, overseeing interactions with the public and upkeep of the public and spaces.
  • Install exhibitions as designed by and in coordination with the Director, guest curators, and visiting artists, including hanging signage and labels.
  • Work collaboratively with contracted installers and art handlers when needed
  • Serve as point person for the Annual Student Juried Art Exhibition
  • Help to coordinate exhibition receptions
  • Promote exhibitions through photography, video, and on social media platforms
  • Maintain and update mailing lists, coordinate annual mailings, and track visitor data
  • Assist with exhibition-related programming
  • Assist in managing the permanent art collection, including physical organization, photography, database maintenance and updates, and object inspections
  • Coordinate art loans on campus through the Art Collections Loan Program
  • Assist in the hiring, scheduling, training and oversight of student workers
  • Supervise student workers in the Museum and help to train student Museum Interns as part of the growing credit-bearing Internship program
  • Attend to building captain duties at The Frank Museum of Art
  • Notify the Director of facility any collection concerns
  • Maintain supplies for all gallery and museum activities including framing and installation
  • Provide collection and visitor-related data for grant writing
  • Other duties as assigned
SUPERVISORY RESPONSIBILITIES: Supervises museum work study students; oversee aspects of student museum internships


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: MFA or equivalent experience in a relevant discipline, with experience in art exhibition duties such as art handling and preparation, exhibition space preparation and installation, creative problem-solving, and programming organization.

LANGUAGE SKILLS: Must demonstrate excellent verbal and written English skills including grammar.

MATHEMATICAL SKILLS: Must be competent in general math.

TECHNICAL SKILLS: Ability to bring creative fine arts training into an installation context. Willingness to learn about and to maintain Museum-quality standards for exhibitions and collections management. Knowledge and use of art installation materials and tools required. Knowledge of proper art handling techniques preferred (willing to train). Knowledge of collections management processes and procedures preferred (willing to train), Knowledge of and strategic use of social media platforms, Knowledge of Adobe Photoshop & Illustrator preferred. Knowledge of general office procedures and ability to use office equipment, including computer, copier, and telephone. Strong interpersonal and supervisory skills, with an interest in working with students. Must take pride in and be thorough in quality of work produced.

REASONING ABILITY: Must possess excellent skills in organization and planning and must have excellent attention to detail. Must be able to work collaboratively and to interact collegially with co-workers and other constituencies. Ability to think creatively and to exercise initiative and independent judgment. Must be able to work independently and must retain confidential information.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach and use repetitive motions of hands and wrists. The employee is required to stand, walk, stoop, bend, and reach as is consistent with exhibition installation. The employee must be able to lift, carry, push, and pull up to 20 pounds and must be comfortable working with ladders. This position requires close vision. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an environmentally controlled office setting, gallery spaces, and collection storage areas.


This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an Equal Opportunity Educator and Employer.

To apply, visit

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About Otterbein University

UNIVERSITY SUMMARY: Historically progressive and building. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio and minutes away from Columbus, Ohio’s largest city. Otterbein has set the pace by providing an educational experience that is progressive, innovative, and inclusive. Students come from towns throughout Ohio, as well as many states and multiple countries, enriching the campus through their individual and collective diversity. As a university that educates students of various racial, ethnic, and cultural backgrounds, we strive for and value a diverse faculty and staff that reflects our student population and Franklin County. Otterbein has been selected as one of 23 universities across the US and the first in Ohio to host a Truth, Racial Healing and Transformation Campus Center. Otterbein will work with its own campus community as well as the Columbus City and Westerville City school districts to create positive narrative change about race; promote racial healing activities; and erase structural barriers to equity and opportunity.

Connections working at Otterbein University

Job Tags

Hourly pay, Permanent employment, Part time, Internship,

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