Job Description

Job Description and Duties

The  Health Record Technician I will be directed by the Health Record Technician II (Supervisor) in the Health Information Management Department (HIMD) of the Department of State Hospitals - Atascadero (ASH). Under close supervision, works with relatively structured records and learns the principles of health data processing including detailed coding and basic abstracting. The incumbent will be responsible for, but not limited to, the following duties:

• On-Unit Health Record Technician Coordinator & Chart Runner: (1) the ability to physically travel to/from and perform duties on all treatment units in the secured area of the hospital; (2) Perform on-unit documentation review, chart maintenance, thinning, and/or filing; (3) Regularly walk long distances; (4) Routinely carry/transport medical record binders (estimated 10-15 lbs). Conduct accurate, structured, concurrent, quantitative audits within the secured area of the facility.
• Abstracting/Coding: Assign ICD-10 codes in accordance with ICD-10-CM guidelines.  Abstract data from a variety of sources. 
• Patient Access to Medical Record Appointments: When assigned, attend and participate in appointments for Patient Access to Medical Record. Assist the HIMD Coordinator with release of information. Reply to correspondence related to requests from Social Security Administration and Department of State Hospitals-Sacramento.
• Discharge/Court Leave Record Processing: Analyze medical records for deficiencies when a patient is discharged or goes to court. Communicate incomplete record findings to responsible staff and take steps to have the record completed.

• Other duties as assigned.

In order to be considered for this job vacancy, you must satisfy one of the following requirements:
1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at  , OR
2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

*Minimum qualifications will be verified prior to being scheduled for an interview.  Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts (which include the date your degree was conferred, if applicable) .

MINIMUM QUALIFICATIONS :
Education: Equivalent to completion of the twelfth grade. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)  AND Either I: One year of California state service clerical experience which includes training and supervised work experience in the procurement and processing of health data  OR II: Two years of clerical experience in the medical or health records section of the health facility. (Successful completion of an academic curriculum in medical records science in an accredited school may be substituted for the required general experience on a year-for-year basis.)

*If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.

You will find additional information about the job in the .

Working Conditions

This position may require you to work within the Secured Treatment Area (STA).

Special Requirements

You MUST submit a copy of your high school diploma OR high school transcripts which include graduation date OR evidence of passing the California High School Proficiency test OR possession of a GED OR foreign high school diploma (must be translated and verified by an independent company) OR unofficial college transcripts showing completion of at least 12 units of college credits with your STD 678 State Application.

If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package including:

• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program

Additional benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Requirements

All interested candidates must submit a Standard State Application Form (STD. 678), with original signature, and indicate Health Record Technician I AND 455-521-1869-007 AND JC-467199 in the Examination/Job Title Section AND y ou MUST submit a copy of your high school diploma OR high school transcripts which include graduation date OR evidence of passing the California High School Proficiency test OR possession of a GED OR foreign high school diploma (must be translated and verified by an independent company) OR unofficial college transcripts showing completion of at least 12 units of college credits with your STD 678 State Application.

If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial transcripts,  that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.

*Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted.

*Applications will be screened and only the most competitive will be offered an interview.

*Any limited-term appointments may transition in to a permanent appointment.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - You MUST submit a copy of your high school diploma  OR high school transcripts which include graduation date  OR evidence of passing the California High School Proficiency test  OR possession of a GED  OR foreign high school diploma (must be translated and verified by an independent company)  OR unofficial college transcripts showing completion of at least 12 units of college credits with your STD 678 State Application.
• Other - If using an academic curriculum in medical records science to meet the minimum qualifications, you must provide a copy of your unofficial college transcripts,  that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.

Job Tags

Holiday work, Permanent employment, Full time, Work experience placement, Long distance,

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